With the full knowledge a deadline was looming to write this feature, other ‘Little’ jobs that needed to be completed consistently remained in focus because I wasn’t clear on what it was I needed to write about
Funny really, I was procrastinating as well as hiding away from the task in hand. And then I took my own advice and set about following one or two of the following
How many times have you found yourself in a similar situation where you know you have a project to start, a job that needs to be done or something needs to be prepared but you aren’t clear on what it is so we find ‘warranted’ distractions that take us away (justifiably, of course!) from what really needs to be addressed
We’re all fallible, so such things happen to even us who should know better but it affects us differently. Much like I did here, you can learn to recognise it, then address it with the help of such methods that now follow.
- TIME-MATRIX – Steven Covey’s matrix is a 2×2 square. Along the top is ‘Urgent’ (Left) and ‘Not Urgent’ (Right). Down the side is ‘Important’ (Top) and ‘Not Important’ (Bottom). In each quadrant , asses what is Important/Urgent (Manage), Important/Not Urgent (Focus), Not Important/Urgent (Avoid) or Not Important/Not Urgent (Avoid)
- CARTESIAN QUADRANT – Similar to above, this time, along the top (a) If you do make that change & (b) if you don’t make that change. Along the side, (c) will happen & (d) won’t Once drawn, this will help give a much clearer picture of importance to focus on this or any other area where a decision needs to be made.
- EMAILS – Turn off warnings that an email had arrived. Helping to avoid the temptation to continually check each and every new one.
- MONOTASK SETTING – Focus on one task at a time. Although ‘Emergencies’ may arise, can you assess their urgency? Do they all need to be done NOW?
- PROCRASTINATION – Guide your wandering thoughts back to where or what you are doing. If thoughts drift, acknowledge what you’re doing and a little self-talk of getting back onto the item in hand.
- STOP JUGGLING – You will inevitably be drawn back into to quagmire of multitasking and when you do, take a short break from everything! Allow your mind to re-focus, the stress levels to reduce and concentration to reframe itself.
- PRIORITISE – If you are clear as to what is truly urgent as opposed to preferring to do, this will help with the focus too.
These are but a few ideas to help you get back on track. There are others that will also help and this is where a coach can help you to gain focus and meet the objectives, in the meantime, address these and see how you get on.
Coaching to Success’ director, Neil Nutburn, welcomes your enquiries if you are struggling with juggling all those tasks or, as above, avoiding the ones that need to be completed. Contact Neil on 07761 187238 or email firstname.lastname@example.org and if you’re online, have a look at his interview video at https://youtu.be/RvCwOL4hPco